Add/Remove Users In your Courses

CC Faculty Resources Add/Remove Users In your Courses

The Teacher Role has permissions to make the following changes to enrollment in their assigned courses:

    • Teaching Assistant (TA)– Add/Remove
    • Embedded Tutor - Add/Remove
    • Evaluator– Add/Remove

WARNING!- Please do not add students (waitlist, newly registered, audits...) into ANY of these roles. Adding students to these roles causes integration issues between Self Service and Canvas with unintended prerequisites including student access to unpublished course content. We understand the positive intention and are actively looking for an alternative solution. Exception: Adding a student with authorization as a Tutor or TA. (Any student acting as a Tutor or TA cannot be an enrolled student in that class).

Other user add/remove requests

Description of Roles

Here is a table illustrating the Canvas items that be viewed or modified for each role type so that you can determine the best role to assign when adding users to your course(s). Please keep FERPA rules in mind as you adjust your course enrollment. Anyone added to the course should have an official role in the course. Below the table is an accessible description outlining the same information. 

User roles and permissions
Role View Announcements View & Send Inbox Messages View Course Content View Discussions Submit Assignments Participate in & Add/Modify Discussions View Grades Modify course content Change student grades
Tutor YES YES (to individuals only) YES YES X X X X X
Embedded Tutor YES YES (to individuals only) YES YES X X YES X X
Teaching Assistant YES YES YES YES X YES YES YES YES
Evaluator YES X YES YES X X YES X X
Observer/Guest Speaker YES X YES YES X X X X X
Teacher/Teacher2 YES YES YES YES YES YES YES YES YES

Here is a brief description of each role in text form: 

  • Tutor– View course content and announcements. Send individual messages via the Canvas inbox.
  • Embedded Tutor - View course content, grades, and announcements. Send individual messages via the Canvas inbox.
  • Evaluator– View course content, announcements, discussions, and grades.
  • Observer/Guest Speaker – Has the same permissions as a student but cannot submit assignments or participate in discussion boards. 
    • This role works well for ASL interpreters and transcribers.
  • Teaching Assistant (TA)– TA’s can view and change student grades and modify all course content. Please note: You must receive authorization for a teaching assistant prior to adding them to your course. Please consult your Dean to get authorization for a TA.

Instructions and Helpful Tips

Please read the How do I Add Users to the Course Links to an external site. guide (you may skip the top part of the guide and start reading at the section called OPEN PEOPLE) and/or watch the video tutorial below to learn how to add users to your course. 

Login Names - Email Addresses - SIS ID

Many of our users have login/official names and email addresses that may be different than what you expect. Here are some tips that may help you add them to your course.

  • Ask the user for their Canvas Login ID or their SIS ID
  • Faculty/Classified - try using their GCCCD email address
  • Are you adding a TA or TUTOR that has been in a previous course? 
    • Go to the PEOPLE tab in the prior course and look for their Login ID or SIS ID.

Adjust Roles of Users in the Course

Once you have added someone to your course you can adjust their role as needed. Please read the How do I edit user roles in a course? Links to an external site. guide to learn more.

Troubleshooting

The person you want to add to your course must have an existing Canvas account in order for you to add them to your course. If you are trying to add a classified employee or someone that is new to the District, they may not have an existing account. At this time, accounts for classified employees are not automatically generated.

  • Unable to locate an account? 
  • Note: Course Invitations are not sent out to Tutors, Evaluators or Observers until the course is published.
  • Note: When adding TA's, do not check "only interact with students in this section". That will not let the TA interact with students, edit grades. etc.